Hey there! So, you're looking to extend your work permit, and you need to write a letter to the authorities. Don't worry, it's not as scary as it sounds. This article will walk you through everything you need to know about creating a solid Work Permit Extension Letter Sample, making sure you cover all the bases.
Understanding Your Work Permit Extension Letter Sample
A Work Permit Extension Letter Sample is basically a formal letter you send to the government agency that issued your original work permit. Its main purpose is to officially tell them you want to keep working in the country for a longer period. Think of it like asking for permission to stay and continue your job.
It's super important that this letter is clear, complete, and accurate because it's a key part of your extension application. If it's missing information or looks messy, it could cause delays or even lead to your application being rejected. So, taking the time to get it right is worth it. Here’s a quick look at what often goes into it:
- Your personal details
- Your employer's details
- Reasons for extension
- Proof of continued employment
Here’s a breakdown of the common sections you’ll find in a typical extension letter:
- Applicant Information: Your full name, date of birth, passport number, and current work permit number.
- Employer Information: Your company's name, address, and contact person.
- Purpose of Extension: Clearly state that you are requesting an extension of your work permit.
- Justification: Explain why you need the extension. This could be because your contract has been extended, or you have new projects.
- Supporting Documents: List the documents you are attaching, like a new employment contract or your employer's letter.
- Declaration: A statement that all the information provided is true.
- Signature and Date: Your signature and the date you are submitting the letter.
Work Permit Extension Letter Sample: Standard Application
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Application for Work Permit Extension - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
I am writing to formally request an extension of my current work permit, which is due to expire on [Current Expiry Date]. My current work permit number is [Your Work Permit Number].
I have been employed by [Employer's Company Name] as a [Your Job Title] since [Start Date of Employment]. My employment contract has been extended by [Employer's Company Name] for an additional period of [Duration of Extension, e.g., one year], commencing on [New Start Date]. I am eager to continue contributing to the company and the [Country Name] economy in my role.
To support my application, please find attached the following documents:
- Copy of my current passport
- Copy of my current work permit
- Revised employment contract from [Employer's Company Name]
- Letter of support from my employer, [Employer's Company Name]
- [Any other required documents]
I kindly request your favorable consideration of my application. I am committed to adhering to all immigration laws and regulations of [Country Name].
Thank you for your time and assistance.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Work Permit Extension Letter Sample: Extended Project
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Work Permit Extension Request - Extended Project - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
This letter is to apply for an extension of my work permit, which is set to expire on [Current Expiry Date]. My work permit identification number is [Your Work Permit Number].
My current employment with [Employer's Company Name] involves critical work on the [Project Name] project. Due to unforeseen circumstances and the need for my continued expertise, the project timeline has been extended. My role as [Your Job Title] is essential for the successful completion of this project, and my employer has requested my continued presence until [New Expected Completion Date].
I have enclosed the following documents to support my request:
- Updated employment contract detailing the project extension.
- A letter from [Employer's Company Name] explaining the project's extension and the necessity of my role.
- [Other relevant project documentation if applicable]
I am dedicated to completing this project successfully and contributing to [Country Name]'s development. I look forward to your positive response.
Thank you.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Work Permit Extension Letter Sample: Change in Role
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Work Permit Extension Application - Change in Role - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
I am writing to request an extension of my work permit, which expires on [Current Expiry Date]. My work permit number is [Your Work Permit Number].
While my initial work permit was for the position of [Previous Job Title], [Employer's Company Name] has recently assigned me to a new role as [New Job Title] within the company. This new role aligns with my skills and experience and is crucial for the company's ongoing operations.
The attached revised employment contract reflects my new position and the extended employment period. My employer has also provided a letter confirming this change and the continuation of my employment beyond the current permit's expiry.
I am confident that my contributions in this new capacity will continue to benefit [Employer's Company Name] and [Country Name].
Thank you for considering my application.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Work Permit Extension Letter Sample: New Employer (If applicable)
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Work Permit Extension Application - New Employer - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
I am writing to apply for an extension and modification of my work permit, due to expire on [Current Expiry Date]. My current work permit number is [Your Work Permit Number].
My previous employment with [Previous Employer's Company Name] has concluded. I have secured new employment with [New Employer's Company Name] as a [Your New Job Title]. This new opportunity will allow me to continue contributing my skills to the workforce in [Country Name].
I have attached the following documentation for your review:
| New Employment Contract with [New Employer's Company Name] | [Yes/No] |
| Letter of Offer from [New Employer's Company Name] | [Yes/No] |
| Resignation letter from [Previous Employer's Company Name] (if applicable) | [Yes/No] |
| Copy of my passport | [Yes/No] |
I am requesting that my work permit be extended and transferred to my new employer, [New Employer's Company Name]. I am eager to begin my new role and look forward to your approval.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Work Permit Extension Letter Sample: Employer Supporting Letter Example
[Employer's Company Name]
[Employer's Company Address]
[Employer's Company Phone Number]
[Employer's Company Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Letter of Support for Work Permit Extension - [Employee's Full Name] - Passport No: [Employee's Passport Number]
Dear Sir/Madam,
This letter is to formally support the work permit extension application of our employee, Mr./Ms. [Employee's Full Name], whose current work permit number is [Employee's Work Permit Number] and expires on [Current Expiry Date].
Mr./Ms. [Employee's Last Name] has been a valuable member of our team at [Employer's Company Name] since [Start Date of Employment], serving as a [Employee's Job Title]. Due to [reason for extension, e.g., the ongoing success of the X project, the need for their specialized skills, the extension of their contract], we wish to extend their employment with us for an additional [Duration of Extension, e.g., one year], starting from [New Start Date].
We have provided Mr./Ms. [Employee's Last Name] with a revised employment contract, a copy of which is attached. We believe their continued presence is essential for the success of our operations and their contributions are highly valued.
We kindly request your favorable consideration of their work permit extension application.
Sincerely,
[Your Name and Title at Company]
[Employer's Company Signature]
Work Permit Extension Letter Sample: Partner Company Request
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Work Permit Extension Request - Inter-company Transfer/Project - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
I am writing to request an extension of my work permit, currently expiring on [Current Expiry Date]. My work permit number is [Your Work Permit Number].
My current role at [Your Company Name] is part of a project involving collaboration with our partner company, [Partner Company Name]. The project requires my continued presence and expertise until [New Expected End Date]. My employer, [Your Company Name], has confirmed the extension of this assignment.
I have attached the following documents to support my application:
- Letter from [Your Company Name] confirming the project extension and the need for my role.
- Letter from [Partner Company Name] detailing the collaborative project and its importance.
- Updated employment contract reflecting the extended assignment.
I am committed to the successful completion of this project and appreciate the opportunity to work with both [Your Company Name] and [Partner Company Name] in [Country Name].
Thank you for your consideration.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Work Permit Extension Letter Sample: Family Ties (If applicable)
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Name of Immigration Authority/Department]
[Address of Immigration Authority/Department]
Subject: Work Permit Extension Application - Family Ties - [Your Full Name] - Passport No: [Your Passport Number]
Dear Sir/Madam,
I am writing to request an extension of my work permit, which is due to expire on [Current Expiry Date]. My work permit number is [Your Work Permit Number].
In addition to my continued employment with [Employer's Company Name] as a [Your Job Title], I wish to also highlight my established family ties in [Country Name]. My [spouse/children/parent] are [citizens/permanent residents] of [Country Name], and my continued presence here is important for maintaining these family connections.
My employer, [Employer's Company Name], has extended my employment contract until [New End Date], and I have attached the relevant documentation, including:
- Revised employment contract.
- Proof of my family members' residency status (e.g., birth certificates, marriage certificate, citizenship documents).
- A letter from my employer supporting my continued employment.
I am committed to my work and my family responsibilities in [Country Name], and I hope for a favorable decision on my work permit extension.
Thank you for your attention.
Sincerely,
[Your Signature]
[Your Typed Full Name]
So there you have it! A Work Permit Extension Letter Sample is a vital document when you want to continue working legally in a country. By carefully crafting your letter, including all the necessary information, and providing the required supporting documents, you significantly increase your chances of a successful extension. Remember to always double-check the specific requirements of the immigration authority in the country you are in, as these can vary. Good luck!