Your Guide to Crafting a South Korea Invitation Letter Sample

Thinking about visiting South Korea? Whether it's for a family reunion, a business trip, or even to study, you might need an official invitation letter. This article is your go-to guide to understanding and creating a South Korea Invitation Letter Sample, ensuring your application process goes smoothly. We'll break down what it is, why it's important, and provide you with examples you can adapt.

What is a South Korea Invitation Letter Sample and Why You Need One

An invitation letter is a formal document written by a person or organization in South Korea to invite someone from another country to visit. Think of it as a personal endorsement that tells the South Korean immigration authorities why you're coming and who is vouching for you. This letter plays a crucial role in visa applications and border control.

Having a well-written invitation letter can significantly strengthen your visa application. It provides essential details that immigration officials need to assess the purpose and legitimacy of your visit. Key elements typically include:

The inviter's full name and contact information.
The invited person's full name and relationship to the inviter.
The purpose of the visit (e.g., tourism, family event, business meeting).
The duration and planned dates of the visit.
Assurance of financial support if applicable.

Here's a quick look at the typical structure of an invitation letter:

Section	Content
Inviter's Details	Full Name, Address, Phone Number, Email, Occupation
Invited Person's Details	Full Name, Date of Birth, Passport Number, Relationship
Purpose of Visit	Clear and concise explanation
Duration of Stay	Start and end dates
Financial Responsibility	Statement of who is covering expenses
Commitment	Promise of return to home country
Signature and Date	Official sign-off

Invitation Letter Sample for Tourism/Family Visit

[Your Name]
[Your Address in South Korea]
[Your Phone Number]
[Your Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Tourism/Family Visit Dear Sir/Madam, I, [Your Full Name], a resident of [Your City, South Korea] residing at [Your Address in South Korea], and a [Your Relationship to Invited Person, e.g., citizen, legal resident], am writing to cordially invite my [Relationship, e.g., sister], [Invited Person's Full Name], to visit South Korea. [Invited Person's Full Name], born on [Invited Person's Date of Birth], holding passport number [Invited Person's Passport Number], wishes to visit South Korea for tourism and to spend time with our family. The proposed duration of their visit is from [Start Date] to [End Date], approximately [Number] days. During their stay, [Invited Person's Full Name] will be staying with me at my residence. I will be responsible for all their expenses, including accommodation, food, and local transportation, during their visit. I assure you that [Invited Person's Full Name] is of good character and has no intention of overstaying their visa. They are well aware of the immigration laws and regulations of South Korea and will depart as per the approved visa duration. I would be grateful if you would grant [Invited Person's Full Name] the necessary visa to visit South Korea. Thank you for your time and consideration. Sincerely,
[Your Signature]
[Your Typed Full Name]

Invitation Letter Sample for Business Purposes

[Company Name]
[Company Address in South Korea]
[Company Phone Number]
[Company Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for Business Meeting - [Invited Person's Full Name] Dear Sir/Madam, This letter is to formally invite Mr./Ms. [Invited Person's Full Name], the [Invited Person's Job Title] at [Invited Person's Company Name], located at [Invited Person's Company Address], to visit South Korea for business purposes. Mr./Ms. [Invited Person's Full Name], holding passport number [Invited Person's Passport Number], is scheduled to attend a series of important business meetings with our company. The meetings will focus on [Briefly mention the purpose, e.g., exploring potential collaborations, discussing our new product line, finalizing a partnership agreement]. The proposed dates for this business visit are from [Start Date] to [End Date]. During their stay, Mr./Ms. [Invited Person's Full Name] will be provided with accommodation at [Hotel Name, if applicable] and all necessary logistical support by [Your Company Name]. We will also cover all expenses related to their business activities in South Korea. We believe that this visit will be mutually beneficial and will strengthen the business relationship between our two organizations. We kindly request your favorable consideration for Mr./Ms. [Invited Person's Full Name]'s visa application. Thank you for your attention to this matter. Sincerely,
[Your Name/Authorized Signatory Name]
[Your Job Title]
[Company Name]

Invitation Letter Sample for Academic Purposes (e.g., Conference)

[University/Institution Name]
[Department Name]
[University/Institution Address in South Korea]
[University/Institution Phone Number]
[University/Institution Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Attendance at [Conference Name] Dear Sir/Madam, This letter serves as a formal invitation to [Invited Person's Full Name], a [Invited Person's Academic Title, e.g., student, professor] from [Invited Person's University/Institution Name] in [Invited Person's Country], to attend the [Conference Name] at [University/Institution Name] in South Korea. [Invited Person's Full Name], holding passport number [Invited Person's Passport Number], has been invited to present a paper titled "[Paper Title]" at our upcoming international conference. The conference aims to [Briefly mention the conference's objective]. The [Conference Name] will be held from [Start Date] to [End Date]. We have confirmed [Invited Person's Full Name]'s registration and participation. [Specify if the institution is covering any costs, e.g., "While travel and accommodation costs are the responsibility of the attendee, our department will provide on-site support during the conference."] We believe [Invited Person's Full Name]'s participation will be a valuable contribution to the academic discourse at our conference. We kindly request that you grant [him/her] the necessary visa to attend this event. Sincerely,
[Your Name/Conference Organizer Name]
[Your Title/Role in the Conference]
[University/Institution Name]

Invitation Letter Sample for Short-Term Study/Exchange Program

[University/College Name]
[International Office Address in South Korea]
[International Office Phone Number]
[International Office Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Short-Term Study Program Dear Sir/Madam, We are pleased to invite [Invited Person's Full Name], a student from [Invited Person's Home University/Institution Name] in [Invited Person's Country], to participate in our short-term study program at [University/College Name] in South Korea. [Invited Person's Full Name], born on [Invited Person's Date of Birth], holds passport number [Invited Person's Passport Number]. [He/She] has been accepted into our [Program Name] program, which will commence on [Program Start Date] and conclude on [Program End Date]. The program focuses on [Briefly describe the program's focus]. [Specify financial arrangements, e.g., "The student is responsible for all tuition fees, living expenses, and travel costs. However, [University/College Name] will provide assistance with accommodation arrangements."] We have provided [Invited Person's Full Name] with all the necessary admission documents and information regarding student life in South Korea. We are confident that this educational experience will be highly beneficial for [Invited Person's Full Name]. We kindly request your support in facilitating [his/her] visa application for this academic pursuit. Sincerely,
[Your Name/International Office Representative Name]
[Your Title]
[University/College Name]

Invitation Letter Sample for Attending a Wedding

[Your Name]
[Your Address in South Korea]
[Your Phone Number]
[Your Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Wedding Ceremony Dear Sir/Madam, I, [Your Full Name], am writing to invite my dear [Relationship to Invited Person, e.g., friend], [Invited Person's Full Name], to attend the wedding ceremony of [Groom's Name] and [Bride's Name]. [Invited Person's Full Name], born on [Invited Person's Date of Birth], holding passport number [Invited Person's Passport Number], is a valued [Relationship, e.g., friend] and their presence would mean a great deal to us on this joyous occasion. The wedding is scheduled to take place on [Wedding Date] at [Wedding Venue Address]. The proposed duration of [Invited Person's Full Name]'s visit is from [Start Date] to [End Date], to allow them to celebrate with us and experience a bit of South Korea. During their stay, [Invited Person's Full Name] will be residing with me at my home. I will personally be responsible for their accommodation and all expenses incurred during their visit. We sincerely hope that [Invited Person's Full Name] will be able to join us for this significant event. Your approval of their visa application would be greatly appreciated. Sincerely,
[Your Signature]
[Your Typed Full Name]

Invitation Letter Sample for a Relative Who is Already a Resident

[Your Full Name]
[Your Alien Registration Number (if applicable)]
[Your Address in South Korea]
[Your Phone Number]
[Your Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Family Visit Dear Sir/Madam, I, [Your Full Name], a [Your Status in South Korea, e.g., permanent resident, work visa holder] residing at [Your Address in South Korea], am writing to invite my [Relationship to Invited Person, e.g., mother], [Invited Person's Full Name], to visit me in South Korea. [Invited Person's Full Name], born on [Invited Person's Date of Birth], holding passport number [Invited Person's Passport Number], wishes to visit South Korea for [Purpose of visit, e.g., family bonding, to help care for a new baby, to celebrate a holiday] from [Start Date] to [End Date]. During their stay, [Invited Person's Full Name] will be living with me at my residence. I will be responsible for all their living expenses, including accommodation, meals, and any necessary travel within South Korea. I can assure you that [Invited Person's Full Name] will abide by all immigration regulations and will return to [Invited Person's Country] upon completion of their visit. I would be very grateful if you would grant my [Relationship] the necessary visa to visit me. Thank you for your kind consideration. Sincerely,
[Your Signature]
[Your Typed Full Name]

Invitation Letter Sample for a Friend

[Your Name]
[Your Address in South Korea]
[Your Phone Number]
[Your Email Address]
[Date] Embassy of the Republic of Korea
[Embassy Address in your country] Subject: Invitation Letter for [Invited Person's Full Name] - Visiting South Korea Dear Sir/Madam, I, [Your Full Name], am writing to extend a warm invitation to my close friend, [Invited Person's Full Name], to visit me in South Korea. [Invited Person's Full Name], holding passport number [Invited Person's Passport Number], is eager to experience South Korea and spend some time with me. We plan for [him/her] to visit from [Start Date] to [End Date], for a total of approximately [Number] days. During this time, we intend to explore [Mention brief plans, e.g., the vibrant culture of Seoul, enjoy some delicious Korean food, visit historical sites]. [Invited Person's Full Name] will be staying at my home for the duration of their visit. I will be responsible for [his/her] accommodation and all associated expenses. I can confirm that [Invited Person's Full Name] is a responsible individual with strong ties to [Invited Person's Home Country] and has no intention of overstaying their visa. It would be a pleasure to host my friend and introduce [him/her] to the wonders of South Korea. I kindly request your favorable consideration for [Invited Person's Full Name]'s visa application. Sincerely,
[Your Signature]
[Your Typed Full Name]

Crafting a South Korea Invitation Letter Sample might seem a bit daunting at first, but with the right guidance and clear examples, it becomes much simpler. Remember to be honest, provide all the necessary details accurately, and maintain a polite and formal tone. Whether you're inviting family, friends, or business partners, a well-written invitation letter is a vital step in helping them experience the beauty and culture of South Korea. Good luck!