Thinking about immigrating to Canada through Express Entry? One of the most crucial documents you'll need is a solid employment letter. This letter serves as proof of your work experience and is a key part of your application. In this guide, we'll break down what an Express Entry Employment Letter Sample should look like and why it's so important.
Understanding the Express Entry Employment Letter Sample
The Express Entry Employment Letter Sample is your official ticket to demonstrating your past and present work history to Immigration, Refugees and Citizenship Canada (IRCC). Think of it as a detailed report card for your jobs. This letter is extremely important because it helps IRCC assess your eligibility for various Canadian immigration programs, such as the Federal Skilled Worker Program, Federal Skilled Trades Program, and Canadian Experience Class. Without a clear and comprehensive letter, your application might face delays or even rejection.
Your employment letter needs to contain specific information to be considered valid. Here's what IRCC generally looks for:
- Your employer's official letterhead.
- Your full name.
- The dates you worked for the company (start and end dates).
- The job title you held.
- Your main duties and responsibilities.
- Your annual salary and working hours per week.
- The signature of your manager or HR representative, along with their name and title.
Here's a simple breakdown of what the letter should cover:
- Identification: Clearly state your name and the company's details.
- Job Details: Specify your role, what you did, and how much you were paid.
- Verification: Ensure it's signed and dated by an authorized person.
Sample Letter for Current Employment
[Your Employer's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Employment Verification for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], has been employed with [Company Name] as a [Your Job Title] since [Start Date of Employment].
In their role as [Your Job Title], [Your Full Name] is responsible for the following key duties:
- [List 3-5 main duties, e.g., Developing and implementing marketing strategies]
- [e.g., Managing social media campaigns and content creation]
- [e.g., Analyzing market trends and competitor activities]
- [e.g., Preparing monthly performance reports]
[Your Full Name]'s current annual salary is [Your Annual Salary] CAD, and they work approximately [Your Weekly Working Hours] hours per week.
We have found [Your Full Name] to be a valuable and dedicated member of our team. Their employment with us is ongoing.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Manager/HR Representative]
[Title of Manager/HR Representative]
[Company Phone Number]
[Company Email Address]
[Company Website (Optional)]
Sample Letter for Previous Employment
[Your Former Employer's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Employment Verification for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], was employed with [Former Company Name] as a [Your Job Title] from [Start Date of Employment] to [End Date of Employment].
During their tenure, [Your Full Name] was responsible for the following key duties:
- [List 3-5 main duties, e.g., Designing and developing user interfaces for web applications]
- [e.g., Collaborating with cross-functional teams to define software requirements]
- [e.g., Conducting user acceptance testing and providing feedback]
- [e.g., Maintaining and updating existing software systems]
[Your Full Name]'s annual salary at the time of departure was [Your Annual Salary] CAD, and they worked approximately [Your Weekly Working Hours] hours per week.
[Your Full Name] was a dedicated employee, and we wish them well in their future endeavors.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Manager/HR Representative]
[Title of Manager/HR Representative]
[Former Company Phone Number]
[Former Company Email Address]
Sample Letter for Self-Employed Individuals
[Your Name or Business Name Letterhead (if applicable)]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Declaration of Self-Employment for [Your Full Name]
Dear Sir/Madam,
This letter serves to declare that I, [Your Full Name] , born on [Your Date of Birth], have been self-employed as a [Your Profession/Service] from [Start Date of Self-Employment] to the present.
My self-employment primarily involved the following activities:
- [List 3-5 main duties/services provided, e.g., Providing freelance graphic design services to various clients]
- [e.g., Developing and executing digital marketing campaigns for small businesses]
- [e.g., Offering consulting services in the field of [Your Field]]
- [e.g., Managing client projects from conception to completion]
During this period, my average annual income was approximately [Your Average Annual Income] CAD.
I have attached supporting documents such as [mention any supporting documents, e.g., tax returns, invoices, contracts] to verify my self-employment status and income.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Your Full Name]
[Your Contact Phone Number]
[Your Contact Email Address]
Sample Letter for Part-Time Employment
[Your Employer's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Verification of Part-Time Employment for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], has been employed with [Company Name] in a part-time capacity as a [Your Job Title] since [Start Date of Employment].
In their part-time role as [Your Job Title], [Your Full Name] is responsible for the following key duties:
- [List 3-5 main duties, e.g., Assisting customers with inquiries and providing product information]
- [e.g., Operating the cash register and processing sales transactions]
- [e.g., Maintaining the cleanliness and organization of the sales floor]
[Your Full Name]'s current part-time employment involves approximately [Your Weekly Working Hours] hours per week, with an hourly wage of [Your Hourly Wage] CAD per hour.
We value [Your Full Name]'s contribution to our team and their commitment to their role.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Manager/HR Representative]
[Title of Manager/HR Representative]
[Company Phone Number]
[Company Email Address]
Sample Letter for Seasonal Employment
[Your Employer's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Verification of Seasonal Employment for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], has been employed with [Company Name] on a seasonal basis as a [Your Job Title] during the following periods:
- [Season/Year 1, e.g., Summer 2021: Start Date to End Date]
- [Season/Year 2, e.g., Summer 2022: Start Date to End Date]
- [Season/Year 3, e.g., Summer 2023: Start Date to End Date]
During these seasonal periods, [Your Full Name] was responsible for the following key duties:
- [List 3-5 main duties, e.g., Assisting with fruit picking and packaging]
- [e.g., Operating farm machinery under supervision]
- [e.g., Maintaining inventory and stock levels]
Their seasonal employment involved approximately [Average Weekly Working Hours] hours per week, with an hourly wage of [Your Hourly Wage] CAD per hour.
We have found [Your Full Name] to be a reliable and hardworking seasonal employee.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Manager/HR Representative]
[Title of Manager/HR Representative]
[Company Phone Number]
[Company Email Address]
Sample Letter for Contract Employment
[Your Employer's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Verification of Contract Employment for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], was engaged by [Company Name] as a [Your Job Title] under a contract agreement from [Start Date of Contract] to [End Date of Contract].
During their contract, [Your Full Name] was responsible for the following key duties:
- [List 3-5 main duties, e.g., Developing and implementing a new client management system]
- [e.g., Providing training to staff on the new system]
- [e.g., Troubleshooting and resolving issues related to the system]
- [e.g., Documenting all system processes and procedures]
The agreed-upon remuneration for this contract was [Total Contract Amount] CAD.
We were pleased with [Your Full Name]'s performance and the successful completion of the project.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Manager/HR Representative]
[Title of Manager/HR Representative]
[Company Phone Number]
[Company Email Address]
Sample Letter for Volunteer Work (if applicable for specific programs)
[Your Volunteer Organization's Official Letterhead]
[Date]
Immigration, Refugees and Citizenship Canada
[Address of IRCC if known, otherwise general address]
Subject: Verification of Volunteer Work for [Your Full Name]
Dear Sir/Madam,
This letter is to confirm that [Your Full Name] , born on [Your Date of Birth], volunteered their time and skills with [Volunteer Organization Name] as a [Your Volunteer Role] from [Start Date of Volunteering] to [End Date of Volunteering].
During their volunteer period, [Your Full Name] was involved in the following activities:
- [List 3-5 main duties, e.g., Assisting with event planning and coordination]
- [e.g., Providing support to beneficiaries and community members]
- [e.g., Helping with administrative tasks and data entry]
- [e.g., Participating in community outreach programs]
Their volunteer work involved approximately [Average Weekly Volunteering Hours] hours per week.
[Your Full Name]'s dedication and contribution were greatly appreciated by our organization.
Should you require any further information, please do not hesitate to contact me.
Sincerely,
[Name of Volunteer Coordinator/Supervisor]
[Title of Volunteer Coordinator/Supervisor]
[Volunteer Organization Phone Number]
[Volunteer Organization Email Address]
Getting your Express Entry Employment Letter Sample right is a key step in your immigration journey. By carefully following these guidelines and using the examples provided, you can ensure your letter is clear, accurate, and helps showcase your valuable work experience to IRCC. Good luck!