Your Essential Guide to a Demand Letter Sample For Small Claims

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name
Recipient Address

Subject: Demand for Payment for Services Rendered - Invoice #[Invoice Number]

Dear [Recipient Name],

I am writing to you today regarding the outstanding balance for services I provided to you on [Date(s) of Service]. I completed the work as agreed, which included [Briefly describe the services provided, e.g., landscaping, writing, tutoring]. A detailed invoice, #[Invoice Number], was provided to you on [Date Invoice Was Provided], for the total amount of $[Amount Owed].

As of today, [Date], this invoice remains unpaid. I have attempted to contact you on [Date(s) of Contact Attempts] to resolve this matter. My records show that payment was due on [Due Date].

I request that you remit the full payment of $[Amount Owed] within ten (10) days of the date of this letter. Payment can be made via [Specify acceptable payment methods, e.g., check, money order, online transfer].

If payment is not received by [Date - 10 days from letter date], I will be forced to consider further action to recover the debt, which may include filing a lawsuit in small claims court. I would prefer to resolve this amicably and avoid such steps.

Please contact me at your earliest convenience to discuss this matter and arrange for payment.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name (Store Manager/Owner)
Business Name
Business Address

Subject: Demand for Refund - Purchase of [Item Name] - Receipt #[Receipt Number]

Dear [Recipient Name or Store Manager],

I am writing to request a full refund for the [Item Name] that I purchased from your store on [Date of Purchase]. The purchase was made for the amount of $[Amount Paid], and the receipt number is #[Receipt Number].

Unfortunately, the [Item Name] has proven to be unsatisfactory because [Clearly explain the reason for dissatisfaction, e.g., it stopped working after two days, it was defective upon opening, it did not perform as advertised]. I have attempted to [Describe any attempts to resolve the issue with the store or manufacturer, e.g., return the item to the store on [Date] and was refused a refund].

I am requesting a full refund of $[Amount Paid]. I have attached a copy of the original receipt for your reference. I expect this refund to be processed within fourteen (14) days of the date of this letter.

If I do not receive a refund by [Date - 14 days from letter date], I will have no other choice but to pursue this matter further, including potentially filing a claim in small claims court to recover my money.

I look forward to your prompt response and resolution of this matter.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name
Recipient Address

Subject: Demand for Compensation for Property Damage - Incident on [Date of Incident]

Dear [Recipient Name],

This letter is to formally demand compensation for the damage caused to my property by your actions (or the actions of your [pet/vehicle/employees]) on [Date of Incident] at approximately [Time of Incident]. The incident occurred at [Location of Incident, e.g., my driveway, my front yard].

As a result of this incident, my [Describe the damaged property, e.g., fence, car, garden] sustained damage. The cost to repair or replace the damaged property is estimated to be $[Estimated Repair Cost]. I have obtained [Mention any supporting documentation, e.g., repair estimates, photos of the damage].

I request that you provide full compensation for the damages, totaling $[Estimated Repair Cost], within fifteen (15) days of the date of this letter. Payment should be made by [Specify acceptable payment methods].

If I do not receive payment or a satisfactory response by [Date - 15 days from letter date], I will be forced to initiate legal proceedings, including filing a claim in small claims court, to recover the cost of these damages. I hope we can resolve this matter without resorting to further action.

Please contact me to discuss this further.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name
Recipient Address

Subject: Demand for Rectification of Breach of Contract - Agreement Dated [Date of Contract]

Dear [Recipient Name],

This letter serves as formal notice of your breach of the contract dated [Date of Contract] between us, pertaining to [Briefly describe the subject of the contract, e.g., the construction of a deck, the delivery of goods].

According to the terms of the contract, specifically section [Specify relevant section of the contract], you were obligated to [Describe the obligation that was not met]. You have failed to fulfill this obligation, as evidenced by [Provide specific examples of the breach, e.g., the work being incomplete, the goods not being delivered by the agreed-upon date].

This breach has resulted in [Describe the damages you have suffered, e.g., financial losses, inconvenience, additional costs incurred]. I am therefore demanding that you rectify this breach by [Clearly state what you want the recipient to do to fix the breach, e.g., complete the work by [New Deadline], deliver the goods by [New Deadline], provide a refund of $[Amount]].

I require that this rectification occur within [Number] days of the date of this letter, by [Date - deadline]. Should you fail to comply with this demand, I will have no alternative but to pursue legal remedies, including filing a claim in small claims court, to seek damages and enforce the terms of our contract.

I expect your immediate attention to this serious matter.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name (Company Name/Contact Person)
Recipient Address

Subject: Demand for Refund of Overcharge - Invoice #[Invoice Number] - Account #[Account Number, if applicable]

Dear [Recipient Name],

I am writing to dispute a charge on my recent invoice, #[Invoice Number], dated [Date of Invoice]. The total amount charged was $[Amount Charged], which I believe is incorrect.

My records indicate that the correct charge for [Specify the service or product] should be $[Correct Amount]. I believe I was overcharged by $[Amount Overcharged]. This overcharge may have occurred due to [Briefly explain your theory for the overcharge, e.g., a billing error, a misunderstanding of pricing].

I have attached [Mention any supporting documents, e.g., a copy of the invoice, a previous bill showing the correct amount, a copy of an advertisement with the correct price].

I am requesting a refund of the overcharged amount, $[Amount Overcharged], within ten (10) days of the date of this letter. Please credit this amount to my account or issue a check payable to me.

If this matter is not resolved by [Date - 10 days from letter date], I will have to consider escalating this issue, which may include filing a claim in small claims court.

I look forward to your prompt correction of this billing error.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name
Recipient Address

Subject: Demand for Return of Borrowed Item - [Name of Item]

Dear [Recipient Name],

I am writing to request the immediate return of my [Name of Item], which I lent to you on [Date of Loan]. The item is [Describe the item, e.g., a power drill, a book titled 'The Great Gatsby', a portable speaker].

When I lent you the [Name of Item], we agreed that it would be returned by [Agreed Return Date, if applicable]. As that date has passed, and I have not yet received the item back, I am now formally requesting its return.

Please arrange to return the [Name of Item] to me no later than [Number] days from the date of this letter, which is [Date - deadline]. You can return it to me at my address listed above, or we can arrange a mutually convenient time and place for its return.

If the [Name of Item] is not returned by [Date - deadline], I will unfortunately have to consider pursuing legal action to recover my property. I value our relationship and would prefer to avoid this. Please note that if the item is damaged or lost, you will be held responsible for its replacement cost, which is approximately $[Estimated Replacement Cost].

I hope for your cooperation in resolving this matter quickly.

Sincerely,
Your Name

Your Name
Your Address
Your Phone Number
Your Email Address

Date

Recipient Name
Recipient Address

Subject: Demand for Compensation for Minor Injuries - Incident on [Date of Incident]

Dear [Recipient Name],

This letter is to formally notify you of my claim for compensation due to minor injuries I sustained as a result of an incident caused by your negligence on [Date of Incident] at approximately [Time of Incident]. The incident occurred at [Location of Incident].

During the incident, I suffered minor injuries including [Describe the minor injuries, e.g., a sprained ankle, minor cuts and bruises, a headache]. As a result, I incurred [Mention any immediate costs, e.g., medical expenses for an urgent care visit, cost of over-the-counter medication]. The total of these expenses is $[Total of Medical Expenses].

I am requesting compensation for these medical expenses, totaling $[Total of Medical Expenses], as well as for the pain and discomfort I experienced. I am seeking a total of $[Total Amount Requested for Compensation] to settle this claim.

Please provide this compensation within twenty-one (21) days of the date of this letter. Payment can be made by [Specify acceptable payment methods].

If I do not receive a satisfactory response or payment by [Date - 21 days from letter date], I will be forced to consider further legal action, including filing a claim in small claims court, to recover these costs.

I trust that we can resolve this matter amicably.

Sincerely,
Your Name